Setting up mail for a home network using exim LG #42

1 Introduction

Setting up a home network with Linux and Win95, using Samba, IP Masquerading, and diald has been described many times, also in the Linux Gazette, but so far I have not found a recipe for setting up mail on a small network with only one dial-up e-mail account. In this article I want to explain how I did it. With this system:

  • users on the network can send local mail to each other, and reply to it, also locally.
  • outgoing mail has a proper From: address, so the outside world can reply to it.
  • the e-mail account is shared by the users, but each only receives his/her personal mail.

This is realized on my system (running Debian Linux 2.1) using the following programs:

  • exim as the mail transfer agent (it is much easier to configure than sendmail).
  • fetchmail for collecting the mail from the ISP.
  • pine as the mail client on the Linux side (but other clients can be used as well, including mail).
  • Microsoft Internet Mail on the Windows side (but other clients can be used as well).
  • qpopper as the POP3 server, for moving mail from the Linux system to the Win95 machine.

I have this set up for two machines (1 Linux + 1 Win95) but it will probably also work for a somewhat larger network, and may be sufficient for a small office. Note: this article is Debian-oriented. If you use another distribution, change where appropriate!

2 The network and the names

For this article I assume the following names (change these to correspond with your own situation):

  • the owner / system administrator is called Joe Bloggs.
  • the Linux machine is called heaven.
  • the Win95 machine is called earth. It is mostly used by Emily Bloggs.
  • Joe’s user name on heaven is joe.
  • Emily’s user name on heaven is emi.
  • Emily’s user name on earth is also emi; her Linux password on heaven and her ‘password for Microsoft networking’ on earth are the same.
  • Joe has a dialup account (dynamic IP address) with an ISP called Mail from the ISP can be collected using POP3.
  • Joe’s account name at the ISP is jbloggs.
  • Joe’s e-mail address (also used by Emily) is
  • Joe’s password for collecting POP3 mail is zaphod.
  • The ISP’s mail server (for sending mail) is
  • The ISP’s POP3 server (for collecting mail) is
  • heaven and earth belong to a domain called home. This domain name is meant for use only inside the home network; Joe has not registered his domain name and it cannot be recognized by the outside world.

I also assume that the local networking works, and that there is on-demand dialup access using diald. There is no name server on heaven. /etc/resolv.conf contains the addresses of two name servers supplied by the ISP. These same addresses are entered into the TCP/IP configuration on earth.

/etc/hostname on heaven is


/etc/hosts on heaven is localhost heaven.home heaven earth.home earth

On earth there is a file c:\windows\hosts with the same contents as /etc/hosts.

3 Mail addresses

Mail messages can have more than just the address in the ‘To:’ and ‘From:’ lines, for instance :

To: Emily Bloggs

‘Emily Bloggs’ in the above example is the ‘real-name part’. It is set in the e-mail program which composes the message. This ‘real-name part’ can be used for delivering Emily’s mail to her. Note: if the ‘real-name part’ has dots in it, it must be quoted using  » characters (« Joe C. Bloggs »). See also man mailaddr.

4 Configuring exim

On a Debian system this is done by running eximconfig. It asks a number of questions which you can answer as follows:

  • your system is an Internet site using smarthost.
  • the ‘visible mail domain’ is home
  • other names apart from home and heaven.home: answer heaven:localhost
  • you don’t want to relay for any non-local domains.
  • you want to relay for the local network
  • RBL (spam filter database): whatever you like. I said n
  • The smarthost, handling outgoing mail, is
  • System administrator mail should go to joe (not to root!)

In MS Internet Mail (or whatever mail client you use on Win95) heaven must be entered both as the STMP server and as the POP3 server. Under ‘pop3 account’ and ‘pop3 password’, enter the username emi and her Linux password. Enter the the name, Emily Bloggs, and the e-mail address, emi@home, in the appropriate place. Note that the e-mail address must be in the local domain!

On the Linux side, nothing special has to be set. /etc/pine/conf and the users’ ~/.pinerc can be used ‘out of the box’. The mail client (pine) constructs local addresses using the hostname together with user information from /etc/passwd.

With the above setup, local users can happily send mail to each other and reply to it. For instance, in pine at heaven, user joe sends mail to user emi. Automatically, pine changes this to:

To: Emily Bloggs

The message is delivered immediately (as you can see if you run eximon, the exim monitoring utility). emi (should she log in to heaven) would see the message as coming from


From: Joe Bloggs

So home really functions like a local domain within which messages can be exchanged. The problem is sending messages to the outside world. A From: address like is no good because nobody on the outside could reply to an address in the non-existent domain home.

5 Fixing the From: address

We must change the local From: address into a valid e-mail address (the e-mail account at the ISP), but only in the case of outgoing messages. With exim, we can do this by means of a ‘transport filter’. The outgoing mail passes through this filter, and the From: address is changed. Local mail will not be affected.

The following filter will do the trick, provided we are sure that the address that we want to change is always between < and > signs. This is not guaranteed, but very common: pine, mutt, and mail, as well as MS Internet Mail all generate such addresses.

while () {
        if (/^From: /) {
                print "$_"; last;
        print "$_";
while () { print "$_"; }

Don’t forget to change the e-mail address to yours! Call this program outfilt, do chmod +x outfilt and put it in /usr/bin. Now we must add a line to /etc/exim.conf, so the last lines of the TRANSPORTS CONFIGURATION section read:

   driver = smtp
   headers_remove = "sender"
   transport_filter = "/usr/bin/outfilt"

Actually, we added two lines. The headers_remove line is also new. This prevents exim from adding a Sender: header to the message (as it would do with this setup, if you use pine). The Sender: line can cause trouble with some (badly configured) mail destinations.

With these changes to /etc/exim.conf, whenever anyone sends an e-mail message to the outside world it is now delivered properly by exim. Exim (through diald) opens the outside line at once. In a home situation this is probably what you want. In a small office, with a lot of e-mail traffic, you may want to defer messages and send them as a bunch at certain times, to save phone costs. This is possible, but I don’t need it myself and have not looked into it. You could look at the ‘Linux Mail-Queue mini-HOWTO’.

6 Fetchmail configuration

At the command fetchmail diald opens the line and the mail from the ISP is collected (and passed to exim for local delivery). Only users who have a .fetchmailrc, owned by themselves, in their home directory can run fetchmail. This file can be created using the configuration tool fetchmailconfig. You get something like:

# Configuration created Sun Mar 28 03:15:20 1999 by fetchmailconf
set postmaster "postmaster"
poll with proto POP3
       user "jbloggs" there with password "zaphod" is joe here options fetchall warnings 3600

The .fetchmailrc files belonging to the various users could all be copies of each other, but with the ownership set to the user concerned. It is not so nice that every user has the password in plain view. Maybe there is a better way, but in a home situation it does not matter.

The main point is that whoever runs fetchmail, the mail must always be delivered to the same user mailbox (joe’s mailbox in this case).

7 Removing exim’s delivery limit

Exim by default does not deliver more than 10 messages at a time. I am sure there are circumstances where this makes perfect sense, but having a dialup account is not one of them. To get rid of this restriction, you must put into the MAIN CONFIGURATION section of /etc/exim.conf, before the end statement, a line

smtp_accept_queue_per_connection = 0

8 Delivering personal mail

Through fetchmail and exim, all mail from the outside is by default delivered to Joe’s mailbox (var/spool/mail/joe) at heaven. In Joe’s home directory he puts a file called .forward, containing the following text:

# Exim filter
if $header_to: contains Emily then deliver emi endif

If mail contains ‘Emily’ in (the ‘real name part’ of) the To: address (and this will almost always be the case when her friends send her mail) it will go into her mail account on heaven, not into Joe’s. She can move the mail to her own machine using POP3 (see below).

9 Transferring mail with qpopper

To let heaven act as POP3 server for earth, qpopper can be installed. I installed the Debian package qpopper_2.3-4.deb. Installation is automatic; no configuration is necessary. If Emily presses ‘get/send messages’ in MS Internet Mail, the contents of her mailbox on heaven get transferred to earth (and all mail, local or outside, which she has written gets delivered).

10 Manually checking the mail

Thanks to a ‘shortcut’ on earth’s Win95 ‘desktop’, which does a telnet to heaven, Emily can log into heaven and start fetchmail by hand. That is, if she does not want to wait for the scheduled cron times when fetchmail runs. After the mail has been transferred from the ISP, she can press ‘get/send messages’ to move any mail from her heaven mailbox into the earth one.

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